123 Tax Pro is seeking a highly organized and efficient Administrative Assistant to join our team in York, ON. This position is essential for supporting daily operations within our accounting firm, and it offers an excellent opportunity for someone with strong administrative skills and a background in office management. If you are detail-oriented and ready to contribute to our success, we want to hear from you!
Location: York, ON
Employer: 123 Tax Pro
Posted on: January 08, 2025
Salary: $34.50 per hour
Hours: 35 hours per week
Employment Type: Permanent, Full-Time
Vacancies: 1
Responsibilities:
- Arrange and coordinate seminars, conferences, and other events.
- Assist with staff consultations and grievance procedures.
- Coordinate activities within the HR department to align with the organization’s goals.
- Manage the flow of information within the team and direct daily operations.
- Open and distribute mail and materials, and plan daily operations.
- Review HR projects to ensure compliance with laws and regulations.
- Establish and implement office policies and procedures.
- Record and prepare minutes of meetings, seminars, and conferences.
- Schedule and confirm appointments, manage contracts, and respond to inquiries.
- Oversee report preparation and advise senior management on administrative matters.
- Respond to employee questions and complaints, and order office supplies as needed.
- Supervise office and volunteer staff and maintain filing systems.
- Perform data entry and maintain digital databases.
- Conduct basic bookkeeping tasks and evaluate work environments for safety and compliance.
Work Environment:
- This position requires on-site work; remote work is not an option.
- Work in a fast-paced environment that may involve tight deadlines and a large workload.
Qualifications:
- Completion of a college, CEGEP, or other non-university certificate or diploma program lasting 3 months to less than 1 year is preferred.
- 2 to 3 years of relevant experience in administrative support is required.
- Proficiency in Google Docs, MS Excel, MS PowerPoint, MS Windows, MS Word, MS Office, Adobe Acrobat Reader, and Google Drive.
Personal Suitability:
- Strong ability to multitask and work independently with minimal supervision.
- Excellent attention to detail, flexibility, and good judgment.
- Organized, reliable, and a team player with a client-focused approach.
Additional Information:
- Candidates with bilingual skills (especially in Portuguese) are considered an asset.
How to Apply:
Interested candidates can apply by emailing info@123taxpro.ca.
Advertised Until: February 07, 2025