Welcome to Amigo Workforce! We are pleased to announce a fantastic opportunity to join an Administrative Assistant
Schedule: Monday to Friday, weekends as needed
About OGCA:
The Ontario General Contractors Association (OGCA) is dedicated to fostering a supportive and inclusive environment. We value diversity and commit to equality in our employment practices, ensuring all stakeholders are respected and empowered.
Job Overview:
The Administrative Assistant will report directly to the Operations and Engagement Manager, supporting the OGCA team with day-to-day administrative operations. This role is both reactive to member inquiries and proactive in soliciting member feedback to enhance service delivery.
Key Responsibilities:
Administrative Component:
- Act as the primary contact for incoming and outgoing inquiries for the OGCA.
- Arrange meetings, prepare agendas, and ensure proper setup (meeting rooms, audio-visual equipment).
- Manage and update the Association Management System (AMS) and member profiles.
- Handle administrative tasks including expense filings and acting as a liaison with internal and external contacts.
- Assist with special projects and manage new membership applications and renewals.
Board and Committee Component:
- Work with the Operations and Engagement Manager to create agendas for Executive, Board, and Committee meetings.
- Act as recording secretary for all OGCA meetings.
- Prepare correspondence and ensure accurate and timely distribution of meeting documents.
Staff Component:
- Collaborate with OGCA staff on administrative tasks, external communications, mailings, and events.
- Contribute ideas and participate in staff meetings.
Event Component:
- Assist in staffing and coordination for events such as the OGCA Member Appreciation Luncheon, Women in Construction Gala Event, Annual General Meeting, and more.
Additional Responsibilities:
- Oversee purchasing and distribution of CCDC Documents and Seals.
Qualifications and Skills:
- Valid G driver’s license and access to a vehicle.
- Professional demeanor with strong business and networking skills.
- Proven administrative experience and ability to handle various digital tools (Excel, Word, PowerPoint, Adobe Acrobat).
- Excellent communication skills and detail-oriented.
- Ability to work independently and as part of a team, managing multiple simultaneous initiatives.
- Willingness to work evenings and weekends as required.
Commitment to Accessibility:
OGCA is committed to accessibility for all employees and stakeholders, adhering to the Accessibility for Ontarians with Disabilities Act. We ensure a dignified and barrier-free environment for people with disabilities.
Apply today to be a part of a dynamic and supportive team, contributing to key initiatives and events that advance our association’s mission. For more information about this role and other opportunities, please visit Amigo Workforce.